Here are some examples of the project management techniques I used at Sony Entertainment Pictures. The goal was to install an automated "props" rental system for the warehouse. Each week, I scheduled a brief, focused meeting with the warehouse personnel, IT department representatives, and the vendor.

The weekly meetings were designed to be efficient, effective and as brief as possible. To achieve this, I prepared and circulated a detailed agenda in advance. Within 48 hours following the meetings, I prepared and circulated the minutes. I repeated this process until the project reached completion.

The Agenda contained five sections:

• Invitees
• Purpose of the meeting
• Status items
• Agenda items
• Decisions To Be Made

The Minutes contained six sections:

• Attendees
• Purpose of the meeting
• Schedule Impact
• Status items
• Action items
• Decisions Made

Sample Agendas & Minutes:

I've created a set of samples that show a typical sequence of agendas and minutes.  I've used "generic" names and obfuscated any specific information to maintain confidentiality. Click the links below to see how a typical two week cycle of meetings developed.

• Agenda 1 for the meeting on week 17 detailing issues to be covered.
• Minutes 1 of the meeting on week 17 show decision and action items from meeting.
• Agenda 2 for week 18, showing results from last weeks' decisions and status of action items.
• Minutes 2 of the week 18 meeting, repeating any open items and detailing issues to be covered.